How to Write a Resignation Letter

For most employees, writing the perfect resignation letter is an uphill task. In most cases, you will find yourself criticizing your employer or the company, which might end up sounding like you are burning a bridge. This has led to countless questions on how to write a resignation letter. The truth of the matter is that drafting a resignation letter comes with its fair share of challenges given that you have to send the record straight without sounding too rude. If you have a problem with the current job, it’s only fair that you make it known in your resignation letter. Here are some of the most important points you have to bear in mind when you are writing a resignation letter. 


Things to Include in Your Resignation Letter

As you contemplate writing a resignation letter, keep in mind the fact that it should be brief, focused and straightforward. Also, try to make its content positive. Since you have already decided to leave the job, there is no need to criticize negatively or sound too rude. Remember, you might require help from the employer later in your career. But this does not mean that you should lie about the reasons for quitting. Most definitely, this is where great expertise and care is needed. Letting your employer know why you are leaving is critical since it gives them an idea of how majority of employees feel about the company. If the work environment is not conducive, clearly indicate it in your letter. 

Your resignation letter should indicate when you are set to leave. This will help your employer to know when to find you a replacement and prepare any documents that might be needed to formalize your resignation. It is not very professional to wait until the last minute to table your resignation. Allow your employer time to go through the process of replacing you without disrupting the normal work program. Resigning without a notice leaves the employer devastated and can easily be misinterpreted to mean you are discourteous. Even if you are not happy with the company, at least be courteous enough to notify your boss of your intention. Remember to thank your boss for giving you the opportunity to work for them. If you have had any accomplishments during your tenure, make sure to outline them in your letter and thank your boss for them. 

The most important thing about writing a resignation letter is to make it as professional as can be. Sometimes you can send the letter via email but it is highly recommended that you put it on paper and hand it personally to the intended recipient. If you opt for an email, make it professional and simple. Also bear in mind the fact that your resignation letter forms part of your employment history in the company. Therefore if you have to include the reason for quitting, ensure it is not disparaging in any way. Find a way to tell your disappointments in a more polite way. Do not include anything negative about your co-workers, subordinates, or the company in general.

If you are really determined to leave the company, do not equivocate. Let your boss know that you are not interested in counteroffers. Therefore you need to use clear-cut lines such as ensuring that the statement includes the intentions to leave and date for resigning. You have to be supportive in your resignation letter by encouraging your employer to freely contact you whenever they need your assistance. When closing a resignation letter, you have to be warm. Let your employer feel that they have been of great importance to you during your tenure of office.     

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